Behind the Scenes at Frieze

By Heather Young, VP of Client Services, Cadogan Tate

From 14 to 18 October 2026, Frieze London and Frieze Masters will bring contemporary art and historical masterpieces to Regent’s Park. Cadogan Tate will support multiple participating galleries as their logistics coordinator, helping ensure artworks arrive, are installed and return safely after the fairs. Heather Young spoke with Vitalijus “Vit” Beliokvas, Head of Client Management, Fine Art & Interior Design Services, about the planning, precision and collaboration behind one of the international art calendar’s most important weeks.

Heather Young: Cadogan Tate will coordinate logistics for multiple galleries participating in Frieze London and Frieze Masters 2026. What does that role involve?

Vitalijus Beliokvas: Our responsibility extends well beyond transporting artworks to The Regent’s Park. We work closely with each gallery to understand its individual requirements, then coordinate every stage of the journey—from collection, packing and international shipping to customs formalities, delivery, installation and post-fair returns. Each exhibitor has a distinct schedule, stand design and collection of works, so detailed planning is essential. By acting as a central point of coordination, we help galleries manage the many interconnected elements involved and ensure that each artwork is handled with the care, discretion and precision it requires.

“The best logistics are often almost invisible. Success means that artworks arrive safely and on schedule, installations proceed smoothly, galleries feel informed and supported, and every piece is carefully deinstalled and moved to its next destination after the fair” – Vitalijus Beliokvas

HY: What are the particular logistical challenges of supporting two major fairs at the same location and over the same dates?

VB: The concentration of activity makes timing and communication critical. Frieze London and Frieze Masters take place side by side, but the works presented can differ enormously—from large-scale contemporary installations to delicate historical objects and Old Master paintings. Every piece may require a different packing method, handling technique, environmental condition or installation approach. At the same time, many galleries and specialist teams are operating within tightly controlled build and breakdown periods. Our role is to anticipate potential pressure points, create clear schedules and maintain close communication with galleries, fair organisers, customs agents and installation teams. Thorough preparation allows us to respond quickly and calmly if circumstances change.

HY: The 2026 fairs will include 50 curated presentations, with a strong emphasis on young global galleries and experimental voices. How do you adapt your service for galleries with different levels of experience and resources?

VB: We tailor our support to the needs of each gallery. Some exhibitors participate in major international fairs throughout the year and arrive with established processes, while others may be navigating the logistics of Frieze for the first time. For younger galleries in particular, access to clear advice can be invaluable. We guide clients through timelines, documentation, packing specifications, insurance considerations, customs requirements and installation planning.

“The aim is to make a complex process feel manageable, allowing the gallery team to concentrate on its artists, collectors and presentation.” – Vitalijus Beliokvas

HY: How does the approach differ when handling contemporary works for Frieze London and historical pieces for Frieze Masters?

VB: The same fundamental standards of care apply, but the technical requirements can be very different. Contemporary art may incorporate unconventional materials, electronics, moving components or complex assembly instructions. Historical works may be especially sensitive to movement, vibration, changes in temperature or humidity, and often require bespoke packing and highly specialised handling. Our teams assess each object individually rather than relying on a standardised solution. We consider its materials, construction, condition, dimensions, provenance and installation requirements. Close collaboration with conservators, registrars, technicians and gallery teams helps us develop an appropriate handling and logistics plan for every work.

HY: What does success look like for Cadogan Tate at the end of Frieze week?

VB: The best logistics are often almost invisible. Success means that artworks arrive safely and on schedule, installations proceed smoothly, galleries feel informed and supported, and every piece is carefully deinstalled and moved to its next destination after the fair. Behind that seamless experience is a considerable amount of preparation, specialist knowledge and teamwork. Frieze London and Frieze Masters bring together an extraordinary range of art, galleries and people. We are proud to provide the logistical foundation that enables our clients to participate with confidence and present their works at their very best.

To enquire and learn more about Cadogan Tate’s Art Fair Services, click HERE.